The main purpose of the RIS Parent Auxiliary is to promote cooperation and understanding between parents and the school administration and teachers, to help the school attain its goals, and to propagate its philosophies for the benefit of the students.
GOALS of the RIS Parent Auxiliary
To encourage constant, positive communication between and among students, teachers and parents.
To support and help promote the school theme "Union of Hearts through Caring" through acts of kindness.
To act as advisory council to the school on such issues as curriculum development, school planning, and accreditation.
To raise money to benefit the school, e.g. sponsorship of the Student Planner, reading programs, student awards, donation of learning resources, etc.
To highlight the expertise and accomplishments of the students.
To foster good relations among RIS parents.
OUR CONSTITUTION
Preamble
We, the parents and guardians of students in Ruamrudee International School (RIS), located in Bangkok, Thailand, in order to promote cooperation and understanding between the parent body and the school administration, to help the school attain its goals, and to propagate its philosophies for the benefit of the students, do hereby form ourselves into an association and adopt this constitution.
Article 1
NAME
This association shall be known as the RIS Parents' Auxiliary.
Article 2
MEMBERSHIP
Membership of the Association shall consist of all parents and/or guardians of all students enrolled at Ruamrudee International School.
Article 3
RESPONSIBILITIES OF THE PARENT AUXILIARY
Section 1 :
The main responsibility of the Parent Auxiliary is to promote cooperation between the parents and school administration to achieve the school philosophies and goals for the benefit of the students.
Section 2 :
The Parent Auxiliary may recommend changes of official school policy by presenting them for consideration to the Headmaster or School Director. The Administration team shall have the authority to ratify any recommendations of the Parent Auxiliary. An appeal can be made to the School Board whose decision is final.
Section 3 :
Since the Parent Auxiliary is an advisory rather than law-making body, its rule-making power is limited. The Parent Auxiliary has the power to make rules concerning its internal administration. It also has the power to make rules governing membership provided the Parent Auxiliary does not violate the regulations of the school.
Section 4 :
The Parent Auxiliary may not intervene in administrative or academic discipline by the school administration. The Parent Auxiliary may not contradict official school policy, however recommendation regarding these matters may be given to the school administration for consideration.
Article 4
OFFICERS AND ELECTIONS
Section 1 :
The Executive Committee of the Parent Auxiliary shall consist of five executive officers, i.e., the President, Vice-President, Secretary, Treasurer and Public Relations Officer, each chosen by general election of the entire Parent body. Each Executive Officer shall serve a term of one year beginning in June of each year.
Section 2 :
Election of the Executive officers shall be held in April of each year. Each candidate must be a parent or guardian of a student enrolled in RIS.
Section 3 :
Election shall be held by secret ballot. Balloting shall be based on one vote per child. These results shall be tabulated by the PA Executive Committee who are responsible for conducting the election.
Section 4 :
The election shall be determined by a plurality of votes.
Section 5 :
The Parent Auxiliary may invite any administrator, teacher representative, and/or any member of the various Student Councils as observers. They shall assist and advise but do not have voting privilege.
Article 5
DUTIES OF EXECUTIVE OFFICERS
Section 1 :
The duty of the President of the Parent Auxiliary is to appoint individuals and committees within the Parent Auxiliary, to investigate ideas and carry out Parent Auxiliary projects.
Section 2 :
The duty of the Vice-President of the Parent Auxiliary is to act as assistant to the president and to act as a personal representative when the President is not available. The Vice-President may be appointed by the President for other duties. If for any reason the president resigns, or becomes unable to perform his/her duties, the Vice-President becomes President for the remainder of the term of office.
Section 3 :
The duty of the Secretary is to maintain written record of all Parent Auxiliary proceedings. The Secretary is responsible for taking attendance of all members during meetings, and any other duties the President may assign.
Section 4 :
The duty of the Treasurer is to handle the money and financial records of the Parent Auxiliary. The Treasurer is responsible for ensuring that all income is properly deposited and that only approved withdrawals are made. The Treasurer should keep an account of all incoming and outgoing financial transactions subject to open inspections. He/she may be assigned other duties as the President may see fit.
Section 5 :
The duty of the Public Relations Officer is to coordinate with the Secretary for the notification of all Parent Auxiliary members of meetings and activitiies. The Public Relations Officer is also responsible for maintaining contacts with active members of the Parent Auxiliary as well as for all types of communications for circulation.
Section 6 :
An officer of the Parent Auxiliary who wishes to resign must submit a resignation in writing to the Executive Committee stating the reasons for resignation. The Executive Committee shall appoint a replacement to serve the remaining term of office.
Section 7 :
Any member of the Executive Committee may be removed or suspended from office by unanimous vote of the members of the Executive Committee. (up for writing)
Article 6
*AMENDMENTS
Procedures will be governed by the rules of parliamentary procedures.
*Amendment to RIS Parent Auxiliary Bylaws Regarding Disbursement of PA Funds, passed by majority vote on 4 Nov. 2004:
Ideally, all requests for funds will be brought to the attention of the PA at the monthly meetings, where a two-thirds majority vote of all members present is necessary to authorize disbursement of any PA funds. However, given that emergency requests sometimes come up between meetings, it is proposed that no less than two elected officers of the PA (one of whom must be either the president or vice-president) shall be allowed to authorize disbursements of no more than 4,000 baht per request, if such disbursement is necessary before a regular meeting can be held. Larger amounts must be brought before the PA at the monthly meetings.
Article 7
RATIFICATION
The ratification of this Constitution and subsequent amendments becomes official with two-thirds affirmative vote of the members of the Parent Auxiliary ad hoc Organizing Committee who are voting.
Article 8
EFFECTIVITY
This Constitution shall be effective immediately after ratification by at least two-thirds affirmative vote of the total number of ballots cast by the members of the Parent Auxiliary ad hoc Organizing Committee.
